The Size of the Room Determines the Right Camera
The most common mistake in video conferencing systems is moving a camera purchased for a small meeting room into a large hall. The camera’s field of view and microphone range are selected based on the room: a device that works well in a four-person room will leave the ends of the table out of frame in a twelve-person hall and won’t pick up participants sitting far away. That’s why we ask for the room’s dimensions and table layout right at the start when preparing a proposal.
Three Factors That Shape the Setup
- Room depth and table layout: For long tables, a wide-angle view is ideal, while for circular layouts, a camera that automatically tracks the speaker is preferred.
- Number of Participants: Microphone range is determined by the number of participants; in large rooms, a single device is insufficient, and additional microphones are required.
- Which Platform Do You Use? Devices certified for use with your organization’s meeting app will not cause issues after setup.
Video and Audio Are Not Separate—They Are Planned Together
Most complaints from meeting rooms concern audio, not video: remote participants cannot hear the room, and the room cannot hear the remote participants. That’s why addressing the camera side first and leaving the audio side for later doesn’t work. We address all these aspects—whether additional microphones are needed based on the room’s size, which screen or smart board the video will be displayed on, and whether presentations will be shared via wireless transmission—all within the same plan.
How Do We Determine the Right System for Your Project?
Once we have the room dimensions, number of participants, table layout, and the meeting platform you use, we present options that meet these four criteria along with their price ranges. If you’re equipping multiple rooms, setting up the same layout in all of them simplifies things both for user familiarity and for the support team. Our product lineup evolves over time; since we base our decision on the room’s requirements rather than a fixed list of models, any rooms added later will not be left out of the current setup.
Installation, Platform Integration, and Commissioning
Camera and microphone placement, cabling, integration with the meeting platform, and testing with a live meeting are all included. We plan the installation together with your team’s IT manager and provide a brief handover to the room’s users during commissioning. If you’d like to have the entire room designed as a turnkey solution, our meeting and video conferencing system solution handles the display, camera, audio, and sharing components all in one package.
Video Conferencing System Pricing and Quotation Process
The price is determined by the camera’s field of view and zoom capabilities, microphone coverage, and any additional equipment needed. Share the number of rooms, the number of participants per room, the table layout, and the meeting platform you use; we’ll calculate the cost per room, including installation. You can reach us via our Contact page.